Wednesday, November 2, 2011

Keyboard Shortcut to Copy and Paste

I've already discussed with you how to do some of the more complicated keyboard shortcuts, so what I'm going to go over today is some of the basic shortcuts that you can use every day to help make things a little bit easier.

Copy and paste. Personally this is something I do every day as part of my job. I'm constantly transferring information from e-mails to spreadsheets and vise-versa. The use of keyboard shortcuts make tasks quicker and easier. They save me a lot of time and a lot of mouse usage. I can save my fingers some overtime clicking by simply using these shortcuts.

To copy, simply hold "ctrl" and press "c." You want to make sure you have what you're wanting to copy highlighted, otherwise the keys won't do anything. Once you push those keys on your keyboard, the wording or picture you had highlighted is now in your computer's memory. It knows that when you go to another page and attempt to paste something, it will paste the image or wording that you copied.

To paste the words or image that you have just copied, you want to go to the program in which you want to put said image or words and pick the desired area to put it, and simply hold "ctrl" and press "v." This will automatically take whatever you copied and paste it onto the program you have open.

It's as simple as that. Two keys for both functions, very easy to do. Some other simple functions that you might want to know are how to cut. This is similar to copying only instead of the words you highlight staying there, if you "cut" them, you remove them and paste them somewhere else. To cut, you hold "ctrl" and press the "x" key.

If you have a page open and you need to search for something specific within that page, hit "ctrl" "f" and a search screen will pop up. Simply type in what it is you're looking for on that page, and it will take you directly to it if it's on there.

You can also use similar keying for word processing. You can make things bold, italicized, or underlined. To do those is just as simple. "Ctrl" "b" will make a word bold, "ctrl" "i" will make a word italicized, and "ctrl" "u" will underline a word.

Those are some very basic functions that all work very similarly. Simply hold "ctrl" and the letter associated and it will do that command. It's very easy to work with and once you do it a few times, it's hard to forget. This will help your job go by much quicker if it's something that you use pretty regularly. I know it saves me a lot of time in my day-to-day work to get everything done.

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